AI patient capture for med spas & dental practices
ClinicEcho brings high-intent patients to your clinic, answers every call, text, form and DM around the clock, and follows up until they book. Your front desk stays focused on the people in the room.
Patients book with whoever answers first. Three leaks quietly cost clinics appointments every week.
Evenings and weekends are when patients finally have time to call. Few leave a message, and fewer wait for a callback.
Every form fill and DM costs you money to earn. By the time someone replies the next day, the patient has booked down the street.
Overdue cleanings, Botox touch-ups and unscheduled treatment plans sit in your system with nobody following up.
How it works
We call, message and fill your forms like a real patient, then send you a short video of what happened.
Your AI receptionist learns your treatments, prices, hours and booking rules, and connects to your calendar.
We test every scenario with your team before a single patient talks to it. Then we switch it on.
A monthly report shows inquiries captured, appointments booked and reviews gained.
What's included
We put your clinic in front of high-intent patients in your area across Instagram, Facebook and Google, with offers built around your most profitable treatments. Every inquiry flows straight into ClinicEcho, so none go cold.
Answers calls, website chat and Instagram or Facebook DMs, handles common questions, and books straight into your calendar.
Every missed call gets an instant text, so the conversation keeps going instead of going to a competitor.
Every new inquiry gets a reply within a minute, then a friendly follow-up sequence until they book.
Campaigns that bring back overdue and lapsed patients, plus old inquiries that never booked.
Automated reminders and easy confirmations keep your schedule full.
Happy patients get a timely nudge to leave a review, so you rank higher when the next patient searches.
Built for two kinds of clinic
Turn new inquiries and past clients into booked consults, without hiring another coordinator.
Fill your hygiene schedule and get unscheduled treatment back on the books.
Free · no call required
We contact your clinic the way a new patient would: an after-hours call, a website form and a DM. Then we send a short video showing how fast you responded and what it likely costs you each month.
Send us your clinic's name and website. That's all we need to get started.
Email hello@clinicecho.comDelivered within 3 business days. No patient data needed.
Pricing
A 21-day campaign that books patients from the list you already have.
Custom quote · one-time
The full always-on system for one location.
Custom quote · monthly
Patient Capture, plus a Patient Acquisition Engine that keeps new patients coming.
Custom quote · monthly + media budget
We sign a Business Associate Agreement with every clinic and use HIPAA-eligible tools for anything that touches patient data. Our AI never gives medical advice: anything clinical goes straight to your team.
ClinicEcho covers the moments your team can't: evenings, weekends, lunch breaks and busy hours. Your receptionist gets fewer repeat calls and a calendar that's already filling.
Yes. It's transparent about being an AI assistant, and it hands anything clinical or sensitive to your team. We'll show you a live demo on our first call.
In most cases, yes. We confirm on your kickoff call and set up the best connection for your calendar or practice management system.
About 10 business days from signing. Your team spends roughly an hour on it in total.
The Reactivation Sprint is a one-time project. Patient Capture has a 3-month minimum, then continues month to month.
Get your free leak audit and see exactly what's slipping through.